From Paper to Digital: The Smart Transformational Move for Aged Care

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It's no secret that technology has changed how we live today and made it easier for us to be more efficient. Making the switch from paper to digital is a smart move that can benefit the care recipients, staff, and aged care providers in many ways. Digital platforms save time and resources, and they are becoming increasingly more accessible and user-friendly. Not only can they help to streamline processes, but they can also help reduce the amount of paper waste, making them an excellent choice for those looking to become more eco-friendly.

 Advantages of Going Digital: Cost Savings, Improved Efficiency, and Productivity

Are you thinking of going paperless? Below are essential points on why you should consider this as a part of your business strategy going forward.

Help manage today's and tomorrow's reform.

Simply put, providers will need a digital platform to manage their care recipient data to gain efficiencies. For providers using paper-based methods, managing data, compliance reports, and new reforms will almost be impossible in the months ahead with a wave of expected change. 
Transforming to digital platforms today means you can now collect this data to report on today's and tomorrow's legislative requirements easily and seamlessly. 

Increase productivity rate

Eliminate bottlenecks with streamlined care planning, recording, and data handover between staff. Cut the time when the care staff must manually wait, input, and pass data between departments. Having a digital platform in place can reduce these delays and significantly speed up the process.

Improve data input and handover

Minimise data inconsistencies and avoid errors by having a system that enables precise and streamlined communication between nurses, team members, care recipients, and their families. Accuracy is often a concern with paper-based systems but is rarely an issue if you are using digital platforms. 

Reduce the risk of data error and security

Data loss is a common problem for businesses that rely on paper-based systems. This risk is often reduced when you move away from paper and towards digital tools. Care recipient data can be secured safely and securely with vendors who are ISO-certified.

Integrate and automate workflows

One of the key opportunities in using digital platforms is gaining consistency with how care can be delivered. With the industry struggling to find adequate staffing, leading digital platforms can transform your organisation's perception of care delivery. Intelligent software promotes efficiency and productivity through the use of automation and scheduling. The system alerts the staff, follows best clinical practices, carefully stores records, and provides decision support for care team members, enabling better and informed decision-making. 

 How To Make the Switch?

If you are thinking about switching to digital systems, you can do a few things. Firstly, consider the benefits you can gain from digital platforms. Next, you should determine what digital tools are best for your organisation. And lastly, you should implement the digital systems in a way that works for your team while being mindful of any challenges they may face in the transition process. These include a need for knowledge and experience with digital tools, financial investment in digital platforms, and employee resistance. 

Our rule of thumb is that a provider can move from paper to digital in a 6-week timeframe, supported by robust training and development. Hence, providers feel the difference from day 1 of implementation. 
Digital transformation has been a unifying theme lately. According to this KPMG research, more than half of business leaders (52%) aim to sustain their investment in intelligent and agile services, technologies, and secure, scalable, and cost-effective platforms.

Whilst digital implementation is crucial to improved care and efficiencies, legacy or outdated systems can cloud the improvements the Aged Care industry can expect. Humanetix surveyed over 200 providers with some surprising results. It is estimated that 40% of the Aged Care market still uses paper-based methods, whilst over 40% have disparate technology systems that need to be fit for purpose.

Digging a little deeper, only 18% of frontline employees have access to a digital incident management system, making consistent delivery of care during an incident left to employee choice, not best practice clinical pathways. 

Conclusion: The Smart Choice is to make the transition now!

Changes to government policies, standards, clinical quality requirements, and digital systems will likely shift providers to implement a significant amount of change in the coming years.  Our advice to providers is to ensure that your vendor partners have the technology they need today to remain compliant but also share their plans and roadmap to be flexible enough to help you with upcoming reform.  As a whole, providers who change from paper to digital will see the advantages of doing so, and the industry can collectively move forward.
If you would like to read more about how a paper-based provider has gained such efficiency, you can do so by reading this case study. Discover Humanetix and how our intelligent care delivery platform will help you take one step forward into the digital era with a FREE demo for aged care providers.